Our services

Built for how
capital projects work.

Four service areas, one way of working. Delivered by someone who's lived the delivery problems they're solving.

About us

01

Workflow automation

Remove manual coordination. Reduce errors. Free up delivery time.

FlowOptima designs and builds automated workflows to remove manual coordination, reduce errors, and free up your team's time. From reporting and approvals to onboarding and change control, complex processes become simple, reliable digital flows.

2,000+ Annual hours saved by an automated reporting flow I built for a global energy major.

Examples

Custom approvals

Automatically route, track, and log approvals with the right delegation-of-authority. Expenditure, contract, and change requests reach the right approver, escalate when they stall, and carry a full audit trail.

Automated reporting

Automatically generate, route, review, approve and analyse project reports. Produce one report and customise for each stakeholder's needs automatically, using live project data.

Vendor / client integration

Automatically adjust internal / external reports to suit your team's needs or the needs of your clients. Simplify reporting and gain live access to data across the supply chain.

Team onboarding

One click to onboard new team members. Automatic system access, send welcome packs, book onboarding calls, and build dynamic org-charts.

Almost any workflow can be automated. Request a consultation to learn more.

Request a consultation

02

Custom tools and systems

Tools and systems built around how your team actually works.

Standard project tools rarely fit the unique shape of capital projects. FlowOptima builds low-code Power Platform apps or full-stack web applications, tailored to how your team works. Custom doesn't have to mean a year-long programme or an enterprise budget. Built in your tenant, on your infrastructure, or fully hosted for you. Documented and yours to own.

3,500+ Annual hours saved by custom action, risk, and change tools built for a global energy major.

Examples

Change management

Efficiently manage change requests in your own custom change tool. Identify, review, approve, and analyse changes to speed up decision making. Combine with live project data for the right context.

Action management

Custom action management solutions aligned with your project's unique needs. Visualise your teams' work, track blockers, surface issues, and apply governance where needed.

Risk & issue management

Easily identify, assess, mitigate, and action risks and issues in a tool built specifically for your project's ways of working. Integrate with other tools to connect workflows, and maximise efficiency.

Stakeholder engagement

Effectively identify your project's key stakeholders. Map them on a power / interest grid and define plans for engagement. Build seamless integration with action and reporting workflows.

We can build almost any custom application your project needs. Request a consultation to discuss your needs.

Request a consultation

03

Performance reporting

Cut through the noise. See what matters, when it matters.

Projects generate huge volumes of data. Cutting through to what matters is the job. FlowOptima builds custom data flows, dashboards and embedded reporting so your governance runs on live truth, not stale slides.

1,000+ Annual hours saved by live embedded reporting for a global energy major.

Examples

Performance dashboards

Live project data in one source of truth. Custom dashboards built around what each stakeholder needs to see.

Embedded into governance

Embed live dashboards directly where decisions happen, in slide packs, reports, and governance forums. Never hunt for data again.

Performance insights

Intelligently surface trends, risks, and areas for action. Enhance with AI and embed into automated workflows to proactively take action.

Almost any reporting can be digitised. Request a consultation to discuss your needs.

Request a consultation

04

Artificial intelligence

Bring AI to life on your project. Practically.

Embed AI where it makes sense and upskill teams to transform productivity. FlowOptima designs and ships custom agents, workflows and tools. Offering coaching so adoption sticks.

Practical AI, with human oversight built in

Examples

Custom agents

Put an AI agent to work on the repetitive heavy lifting: document reviews against specifications, cost analysis, reports built from project data. Handled by the agent, with you in control at the moments that matter.

Trend analysis

Surface the signals buried in your project data and reports. Ask your own AI helper a question, or have it flag a trend that needs attention, so you act early, not after the fact. You decide what happens next.

Tender & bid review

A team of AI agents that takes the effort out of bid reviews. Assess, score, and rank bids against your requirements, then steer your human reviewers to where their judgement matters most.

Coaching

Help your team get the most from AI in their day-to-day work. FlowOptima can support them with better prompting, making sense of different models, and embedding AI into how they already work.

AI can be applied almost anywhere to transform your project's ways of working. Request a consultation to learn more.

Request a consultation

Not sure which fits?

Most engagements start with a 30-minute discovery call. We'll point you at the highest-leverage opportunity on your project.

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consultation

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